01
Review what you use now
We map your accommodation, rates, booking process and the records your team needs on day one.
Switching accommodation software
Switch booking systems without starting again.
Move from spreadsheets, paper or legacy accommodation software with a clear plan and hands-on setup help from Keydesk.
Hands-on onboardingNo long contractYour data stays yours
Talk to us early
Planning a move?
Create your Keydesk account today, then use our switching guidance and support to bring your current setup across with confidence.
Get started with Keydesk
Create your account today. £49/month per site, billed monthly, with no long-term contract.
Start with the 62-point migration checklist.
Plan data exports, configuration, integrations, testing, cutover and final sign-off before choosing a go-live date.
A practical migration
What moving to Keydesk looks like
Every operator starts somewhere different. The steps stay simple; the detail is agreed around your business.
02
Configure Keydesk
Guided onboarding walks you through properties, accommodation, pricing, payments and your Direct portal, with outstanding tasks shown on the dashboard so you always know what is left.
03
Bring across the essentials
We agree a migration route for the existing and future-dated bookings you need. You paste in the calendar link from each listing you already run, so Airbnb, Booking.com or Pitchup availability lines up with Keydesk from day one.
04
Preview, then go live on your say-so
Walk your own booking portal exactly as a guest would while it is still closed to the public. It opens for live sales when you decide, not as a side effect of finishing setup.
Your starting point
You do not need tidy data to start the conversation.
The first job is to understand what is operationally important, then agree what should move and how it should be checked.
Spreadsheets
We can review how your rows, dates and accommodation types map into a structured booking system.
Read the spreadsheet migration guidePaper or diary
We help you turn the future bookings your team relies on into a workable digital starting point.
Existing booking software
Export options differ by supplier, so we review the available files before confirming the migration route.
Built around your operation
Choose the route that fits your accommodation
See how Keydesk is being shaped for the pricing, inventory and booking needs of your sector.
Questions before you move
Switching FAQ
Can Keydesk help move my existing bookings?
Yes. During onboarding, we will review your current setup with you and agree the safest way to bring across the booking information you need to operate. The exact route depends on the system or files you use today.
Can I move from a spreadsheet or paper diary?
Yes. Keydesk is designed for operators moving from spreadsheets, diaries and older booking systems. We will help configure your accommodation, pricing and future bookings rather than leaving you to rebuild everything alone.
Will I be locked into a contract?
No. Keydesk has no long contract or lock-in. Your business data remains yours.
Are online travel agency connections available?
Yes. Two-way calendar sync connects each unit to Airbnb, Booking.com, Vrbo, Hipcamp, Agoda or any channel that publishes a calendar link, so availability stays aligned in both directions from the day you switch. Pitchup goes further: a full two-way API integration covering availability, rates, stay rules and supported extras, with bookings, amendments and payment-status updates returned automatically. New customers can also import their existing Pitchup configuration during onboarding. What calendar sync will not do is carry prices or guest details, so rates stay under your control on each channel. We will keep being specific about what is available rather than what is planned.
Make your next booking system the easier move.
Start the conversation while onboarding is hands-on.
Get migration help