Availability at a glance
See which pitches and units are free, occupied or closed across the dates your team is discussing with a guest.
Booking calendar
One booking calendar for every stay.
See accommodation availability, reservations, closures and the work around each stay in one clear operating view.
Get started with KeydeskPitches, units and grades togetherDirect and booking-office availabilityArrivals, departures and balances
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Real product screen
More than a coloured diary
Read availability, the reservation and the working day together.
A useful reservation calendar should help the team answer the guest, protect the inventory and prepare the operation without switching between disconnected records.
Reservations with context
Keep guest, stay, status and balance information connected to the reservation rather than spread across diary notes.
The working day ahead
Move from the longer calendar view into the arrivals, departures and balances that need attention today.
Inventory that fits the site
Sell the grade. Operate the exact pitch or unit.
Accommodation businesses do not always sell inventory the way they allocate it. Keydesk can structure grades and individual units so the calendar reflects both the guest offer and the team’s operating reality.
01 · Structure
Define the bookable grade
Group suitable pitches or units by the capacity, facilities, pricing and stay rules a guest can choose.
02 · Allocate
Place the reservation
Allocate the exact pitch or unit according to the operating approach agreed for your business.
03 · Protect
Close what cannot be sold
Keep maintenance closures and out-of-service dates visible without removing the whole grade from sale.
A controlled change
An amendment changes more than a rectangle.
When dates or accommodation change, review the stay, price, payments and remaining balance together. The calendar should start the workflow, not hide its consequences.
See deposits and balancesAmend booking · KD-2417
Move Sea View 04 → Oak Lodge 07
Stay dates
12–15 July · unchanged
Accommodation
Oak Lodge 07 · available
Booking value
£620 → £665
Balance after move
£165 due
Review before confirming the amendment
From calendar to today
Give the arrival team the view they actually need.
The longer calendar answers what is happening across the season. The daily operating view turns those reservations into a clear list of arrivals, departures and exceptions.
Friday 16 July
Today
- Arrivals
- 14
- Departures
- 11
- Balances due
- 3
- Closed units
- 2
Upcoming arrivalBalanceStatus
Jess Thompson
Meadow Pod 02 · 2 guests
Samir Khan
Oak Lodge 07 · 4 guests
Lucy Evans
Sea View 04 · 5 guests
Tom Martin
EHU Pitch 12 · 3 guests
One calendar, varied inventory
Built around outdoor accommodation, not a row of identical rooms.
Each accommodation type can retain the capacity, pricing and stay pattern it needs while remaining visible to the same team.
Current scope: Keydesk connects direct website and booking-office reservations, plus a live two-way Pitchup integration. Other OTA and marketplace connections are not yet live, so this page does not claim synchronisation with any other channel.
Booking calendar questions
Reservation calendar FAQ
What is booking calendar software?
Booking calendar software gives an accommodation team a time-based view of availability and reservations. A useful operational calendar also shows which unit or pitch is involved, the reservation status, closures and the information needed to manage changes and upcoming stays.
Can a booking calendar manage pitches and accommodation units together?
Yes. Keydesk is being built for mixed accommodation businesses, so touring pitches, lodges, pods, caravans and other bookable inventory can sit in one calendar while retaining their own capacity, pricing and stay rules.
Does the calendar show live availability for direct bookings?
Yes. Keydesk Direct and reservations taken by your booking office use the availability held in Keydesk. Operating dates, confirmed reservations and closures affect what can be sold.
Can I sell a grade and allocate the exact pitch or unit later?
Keydesk supports grade-based accommodation structures. The allocation approach depends on how your business sells and operates its inventory, so confirm the required workflow during onboarding.
Can staff move or amend a reservation?
Reservations can be amended as operating plans change. The important part is to review dates, accommodation, price and balance together rather than treating a move as a colour change on a diary.
Does Keydesk prevent double bookings from online travel agencies?
For Pitchup, it substantially reduces the risk. Pitchup availability is published from the Keydesk calendar and Pitchup bookings return to it, so both sides work from one picture. Other OTA and marketplace connections are not live, and we do not claim channel synchronisation until each connection is available and testable.
Start today
Replace the booking diary with a clearer operating view.
Create your account and start bringing pitches, units, reservations and arrival-day work into one clear view.
Get started with Keydesk
Create your account today. £49/month per site, billed monthly, with no long-term contract.